Let’s talk a little bit about time management. Specifically, I want to talk about the Pomodoro Technique.
I have used the Pomodoro Technique, and it has been really effective in helping me to focus while I’m working from home. Getting stuff done while you work from home can be challenging, especially when the kids are home.
What is the Pomodoro Technique?
The Pomodoro technique is a time management technique created by Francesco Cirillo. It’s a lot like time blocking in that you are designating a period of time during which you’ll focus on doing a thing. In this case, it’s just one thing instead of a group of similar activities (like creating graphics and scheduling social media posts every Friday morning).
The way it works is you set a timer for 25 minutes. During that time, you focus on one task. That means no obsessing about the laundry, or checking Slack messages, or opening extra tabs so that you can remember to do a separate task later.
You set four sequential timers for 25 minutes each. After each 25-minute block, you take a 5 to 10-minute break. And after completing all four 25-minute blocks of focus time, take a longer break of maybe 20 minutes.
The goal with Pomodoro is to get me to focus on one task, establish flow for one task, and get that one task done. And I’m telling you it works like a charm.
Is There Science to Prove the Pomodoro Technique Actually Works?
Not sure. I didn’t find any scientific articles on this specific method. I honestly don’t think there have been any proven studies to determine why blocking your time is so effective. However, I will say that my experience has been that it’s easier to train my mind to focus when I know that I can get up and take a break at a set time.
How I Use the Pomodoro Method to Stay Productive
For me, working as the head of content marketing for an influencer marketing agency, I have to make sure that stuff gets done – the administrative stuff like payroll and hiring. Then there are more strategy-focused tasks like content planning, analyzing content performance, trendspotting, and upskilling, right?
There’s also the day-to-day stuff like editing content and going through to see what pieces of content need to be updated or interlinked. Delegating work to team members so that everything gets done when it should.
Each aspect of my job has, like, a million little things that need to be done as part of those processes. Which means, there’s always something to do, but it also means I often have to change gears. So, how do I get anything done?
I discovered the Pomodoro method maybe three years ago. And after implementing it, I found it’s really, really helpful for helping me to focus.
Pomodoro also alleviates the stress and anxiety of trying to decide what to do first since you know that you’re about to spend roughly 2.5 hours on one task but you’ll be free to move on to other important tasks later.
I’ll also say that I rarely block 25 minutes with the 10-minute break. For me, usually, it’s 15-minute blocks of focus time with little, if any time in between. But knowing there’s a timer ticking in the background creates a sense of urgency that makes it easier for me to stay zeroed in on the task at hand.
How You Can Use the Pomodoro Technique to Get Things Done
Now, if you’re a professional writer or a freelance writer, having Pomodoro in your productivity toolbox is really important because it helps you get things done without having to wait for the arrival of inspiration, which – as many of us know – can be quite temperamental.
A lot of times we feel like our job is 50% inspiration and 50% perspiration. But it’s not. When it comes to creating B2B or B2C content for the web and moving customers and clients through the purchase process for our clients, inspiration takes a backseat to research and observation.
Plus, Pomodoro offers the added benefit of helping you to break tasks into chunks.
If you’re still trying to figure out the time management thing, I have some great recommendations for the tools I use to track my time and track my productivity.